Example of Final Notice Letter - Outstanding Account

20 December, 2015
Richard Electronics
Kuala Lumpur


Dear Mr. Richard,

Account No: HN757/879
Amount overdue: RM 15,000
No of months overdue: Three months (3)

We are writing concerning the amount of RM 15,000 which was due to be paid on 31 August 2015 and despite three requests on 10 September, 10 October, and 10 November 2015, remains outstanding and unpaid for over three months.

We do appreciate our long and mutually beneficial, excellent relationship prior to the amount falling overdue and we most certainly would like to continue and maintain this relationship. However, continuation is again dependent on the settlement of the overdue amount at the very least, an indication as to when or in what manner you propose to settle the amount overdue for our review and approval.

We urge you to treat this matter as very urgent and look forward to your kind response immediately or in any case not later than 14 days from the date of this letter. However, in the event we do not hear from you it will leave us with no other alternatives but to initiate legal proceedings without any further references to you.

We sincerely hope that this will not be necessary and look forward to continuing our relationship.

Thank you.


Sofia Naznim
Debt Collection Department

*This is a draft of an example from my English class. It is not a real case.
Hope it helps for reference and research.
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